As part of our plan to bring more e-Learning style courses to our members, the ACSA is implementing and   registering individuals to be proctors of selected e-Learning exams.  The new Construction Safety Training System (CSTS) will be our first course requiring a proctor to complete the test and receive certification

Proctor Application Information and Guideline

A proctored exam is a supervised exam managed by an individual. A designated individual, as the "proctor", is someone in an official position that is approved by the Alberta Construction Safety Association (ACSA). A proctoring test facility will be of an institutional/business nature (accredited educational institute, public library, government facility, private business office or ACSA accredited facility).

Students who request testing in areas outside of the ACSA offices can refer to the posted list of approved facilitation centres on the ACSA Web Site or do their own research to locate an acceptable proctor. There are qualifications that a proctor must meet and when one is located, the ACSA has the discretion to approve or disapprove the proctor and/or the testing environment. Below are example for students when locating an acceptable proctor and testing site.

Proctor locations that could be acceptable

  1. ACSA registered and approved Testing Centres, like: Construction Association Office, private business offices, etc.
  2. Provincial or private universities, colleges, or K-12 schools
  3. Provincial or city public libraries
  4. Provincial, County, or City offices, like: City Hall; City Clerk; Chamber of Commerce; Board of Education, etc.

Proctors that could be acceptable within the above locations

  1. Employee(s) of a ACSA registered and approved Testing Centre
  2. An ACSA recognized National Construction Safety Officer (NCSO) or Health & Safety Administrator (HSA)
  3. A Project/Site Manager, Supervisor or Foreman co-signed by an ACSA recognized NCSO or HSA
  4. The Company’s Principal Owner (minimum 10 seat license purchase required)
  5. Human Resource, faculty member or administration official at any public educational facility
  6. Administrative staff or Librarian at any public library
  7. A public official of the province, county, or local government at their business location

Unacceptable proctors

  1. Any person related to the student, their family, or who has family ties
  2. A close friend, coach, or peer level co-worker

Proctor Guidelines

A person willing to accept the position of proctor must be a trusted individual who can take a supervisory role in the administration of any test offered by the ACSA.

The responsibilities of a proctor are outlined below.  We ask that all proctors adhere to these responsibilities when administering a test.  The proctor is required to have an e-mail address, access to the Internet and be able to understand and communicate in English.

The person agreeing to be a proctor must complete the Proctor Application Form and submit it to the ACSA for approval once testing arrangements have been made between the test candidate and proctor. Proctors will be requested to provide straight-forward information regarding their relationship with the student and accurate contact information on the application form. The ACSA will need two (2) business days to approve or disapprove application.

Responsibilities:

  1. Provide or approve an appropriate location for taking the test, free of distractions and comfortable for test taking.
  2. Verify the identity of the candidate with Government issued Photo ID.
  3. The Proctor is required to personally type in their access code to administer the test(s).
  4. The Proctor should not share their access code.  The registered proctor will be held responsible for all tests unlocked by their access code.
  5. The candidate should not be left unattended for any length of time during the course of the test. The proctor should be able to perform other tasks at the time they are proctoring a test, but they must be physically present during the test.
  6. The proctor will be expected to retain the integrity of the testing procedure by limiting interaction with the student to include answering questions on test taking procedures, but not questions/answers on test content. If after the student has failed the test three (3) times on their own and the proctor feels comfortable with assisting the student, the proctor may engage the student in discussion around why the student has chosen the wrong answer and try a simple rewording of the question to a familiar situation to guide the student to the right answer.

Proctor confirmation

If a person has agreed to register as a proctor, they must be able and willing to provide:

  1. A completed application form attached to a faxed memo or email with official business letterhead, including business phone and address
  2. A confirmation on company letterhead by an ACSA recognized National Construction Safety Officer (NCSO) or Health & Safety Administrator (HSA) co-signing application (if Project/Site manager, supervisor or foreman without an ACSA recognized designation)
  3. The date and time that will be arranged for the test ( this applies only to proctors outside of approved centres)

Approve/Disapprove Proctor application

An ACSA representative reviews the proctor request form noting the proctor, the relationship of the proctor to the student, etc. The ACSA representative approves or disapproves the proctor requested.

In the case of a questionable request or process evaluation, the ACSA representative contacts the proctor with a list of the following questions:

Based on the information obtained, and following the criteria for approving a proctor, the ACSA representative approves or disapproves the proctor.

Approve Status Process

The ACSA representative will contact the person applying for proctor status via email with the proctor’s personal access code to be used during testing.  If the testing is to be completed online the ACSA representative will add the proctor to the online database using an internal process. If the testing will be done on a local install, the ACSA representative will contact the training centre and add the proctor through a cryptic process with a system administrator.

Disapprove Status Process

The ACSA representative will contact the person applying for proctor status via phone and/or email with explanation for disapproval.  The ACSA representative will also contact the student requesting to use the proposed proctor with notification of disapproval.


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